Position Overview

Ultimate Staffing is actively seeking an experienced Administrative Assistant to join their client's dynamic team in Carlsbad, California. This role requires an organized and detail-oriented individual who can manage administrative tasks efficiently while contributing to the team's overall success.

Responsibilities

• Organizing and maintaining files and records, ensuring they remain updated and easily accessible.
• Scheduling appointments and managing calendars to ensure efficient time management.
• Handling incoming calls and correspondence, directing them to the appropriate team members.
• Preparing reports, memos, letters, and other documents, using word processing, spreadsheet, and presentation software.
• Supporting other departments as needed with various administrative tasks.
• Coordinating travel arrangements and preparing itineraries for staff as required.
• Assisting with the planning and execution of company events and meetings.

Qualifications

• Associate's degree or higher preferred.
• Previous experience as an administrative assistant or in a related role is beneficial.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills with attention to detail.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team in a fast-paced environment.
• Professional demeanor and positive attitude.

Required Work Hours

The position requires availability from 8:00 AM to 5:00 PM, Monday - Friday.

Benefits

• Comprehensive health, dental, and vision insurance
• Paid time off and holidays.
• Opportunities for professional development and growth.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.